Legal / Terms of Service

Terms of Service

Version: 1.0 Effective date: 2026-08-25 Last updated: 2026-08-25 Service provider: Atomira Technologies, S.L. (the “Company”, “we”, “us”, “Atomira”)

1. About these Terms

These Terms of Service (the “Terms”) govern your access to and use of the Writano platform, available at https://writano.com and through related domains (the “Service”).

The Service is operated by Atomira Technologies, S.L., a sociedad limitada incorporated under the laws of Spain, with:

CIF: B27662717
Registered office: C/ Lepant 270, Bajos, 08013 Barcelona, Spain
Registered in: Registro Mercantil de Barcelona, inscription nº 2026060968
Contact: hello@writano.com

By accessing, browsing, registering for, or using the Service, you accept and agree to be bound by these Terms. If you do not agree, do not use the Service.

These Terms constitute a binding contract between you and Atomira under Spanish law.

2. Definitions

Term	Meaning
Account	The user account you create to access paid or feature-gated parts of the Service
Content	Any text, manuscripts, code, figures, citations, or other material you create, upload, or process through the Service
Free Tier	The portion of the Service available at no cost, subject to feature and usage limits we set
Paid Tier / Subscription	Any tier of the Service that requires payment, including monthly subscriptions, annual subscriptions, and one-time / lifetime offers
Founders’ Tier	A limited-quantity one-time-payment or annual offer for early customers, as described at the point of sale
AI Features	Any feature of the Service that uses artificial intelligence or machine-learning models, whether running locally in your browser or on third-party infrastructure

3. Eligibility and accounts

3.1 Who can use Writano

You may use the Service if you are at least 16 years old and have the legal capacity to enter into a binding contract under the law of your jurisdiction. If you are using the Service on behalf of an organization, you represent that you have authority to bind that organization.

3.2 Account registration

You may need to create an account to access certain features. You agree to:

Provide accurate, current, and complete information at registration
Keep your credentials confidential and notify us immediately of any unauthorized access
Be responsible for all activity that occurs under your account
Not impersonate any other person or entity

3.3 One account per user

Each individual must use a separate account. Account sharing between multiple users on a single-user subscription is not permitted. Team and institutional subscriptions, where offered, have their own seat-allocation terms.

4. Description of the Service

Writano is a privacy-first scientific and academic writing platform. The Service includes (subject to your subscription tier):

A LaTeX editor with dual visual / source-code modes
Reference management and integrated paper discovery
AI-assisted writing features (some features run locally in your browser; some may use server-side or third-party AI)
Real-time collaboration (where enabled)
Figure editing, code editor, and Python notebook integration
Export to PDF, LaTeX, and other formats

We may add, modify, or remove features at any time. We will provide reasonable notice for material reductions to paid-tier functionality.

4.1 Service availability

We make commercially reasonable efforts to keep the Service available, but do not guarantee uninterrupted access. We may schedule maintenance, and we may experience outages due to factors outside our reasonable control. Unless we have separately agreed an SLA with you in writing, the Service is provided on a “best-effort” basis with no uptime guarantee.

5. Subscriptions, payment, and renewal

5.1 Pricing

Current pricing is published on writano.com and may change. Price changes will not affect existing paid subscriptions for the term you have already paid for, unless explicitly stated.

5.2 Payment

Payments are processed by our third-party payment processor (identified at checkout and in the Privacy Policy’s recipient categories). By providing payment information, you authorize us, via the processor, to charge the applicable fees to your selected payment method.

All prices are stated inclusive or exclusive of VAT as indicated at checkout. EU consumers will be charged Spanish IVA (21%) or the VAT rate of their country of residence in accordance with EU VAT rules. Business customers may be subject to reverse-charge VAT.

5.3 Recurring subscriptions

If you choose a recurring subscription (monthly or annual), it will automatically renew at the end of each billing period at the then-current price, unless you cancel before the renewal date. You can cancel at any time from your account settings.

5.4 One-time and Founders’ Tier offers

If you purchase a one-time / lifetime / Founders’ Tier offer, the duration of access and any limits are as stated at the point of sale. We will honour the stated commitment to the extent the Service continues to be operated by Atomira. See § 14 (Limitation of Liability) and the Refund Policy for further details.

5.5 Refunds

Refund eligibility is governed by our separate Refund Policy, available at writano.com/refund-policy and referenced by these Terms. EU consumers retain the statutory right of withdrawal under Spanish consumer law (LGDCU) as described in the Refund Policy.

6. Your Content and intellectual property

6.1 You own your Content

You retain all intellectual-property rights in the Content you create, upload, or process through the Service. We claim no ownership of your manuscripts, code, figures, references, or other material.

6.2 Licence to operate the Service

To operate the Service, you grant Atomira a limited, non-exclusive, worldwide, royalty-free licence to:

Store, transmit, and process your Content on our servers in the European Union solely for the purpose of providing the Service to you
Generate technical derivatives (cached files, search indices, backups) necessary for the Service to function
Make Content available to other users of the Service when you explicitly choose to share or collaborate

This licence terminates when you delete your Content or close your account, except to the extent we are legally required to retain certain records.

6.3 Our intellectual property

The Service itself — including the Writano software, the writano.com website, our trademarks (“Writano”, “Atomira”), our designs, and our documentation — is owned by Atomira and protected by intellectual-property laws. You receive only the limited right to use the Service as set out in these Terms; nothing in these Terms transfers ownership of any Atomira IP to you.

6.4 Open source components

Writano uses open-source components, listed at writano.com/oss-attributions. Each component is governed by its own licence (e.g. Apache 2.0, MIT). Where Atomira releases its own source code under an open-source licence, the licence text accompanies that release.

7. Acceptable use

You agree not to:

Use the Service to violate any applicable law, regulation, or third-party right
Upload or process material that infringes another person’s copyright, trade-mark, or other rights
Attempt to access another user’s account or content without authorization
Reverse engineer, decompile, or extract the source code of the Service, except to the extent expressly permitted by applicable law
Use the Service to generate or distribute malware, spam, or fraudulent content
Resell, sublicense, or commercially redistribute the Service or its outputs without our written agreement
Use automated means (scraping, crawling, bots) to access the Service except via documented public APIs and within their published rate limits
Use the Service to train competing AI models from your Writano-generated content (this restriction applies to AI training only; you remain free to use the Service’s outputs in your own scientific work as the author)

Violation of this section may result in suspension or termination of your account without refund.

8. AI features and disclaimers

Writano provides AI-assisted writing features. Important user-facing notices:

8.1 AI is a tool, not an author

AI suggestions, generated text, and citation recommendations are suggestions only. You are responsible for:

Verifying the accuracy of any AI-generated text
Confirming that citations recommended by AI are real, correct, and appropriate
Ensuring your final manuscript complies with the academic-integrity rules of your institution, journal, and funder

Atomira does not guarantee the accuracy, completeness, or appropriateness of any AI output. The user remains the sole author and is responsible for the final content.

8.2 Where AI runs

Writano’s local AI features run entirely in your browser via open-weight models loaded into transformers.js / ONNX Runtime. Manuscripts processed by local AI do not leave your device. The local-AI architecture is documented at writano.com/security.

Where Writano offers optional server-side or third-party AI features, the user is clearly informed at the point of use, and these features may transmit Content to third-party providers as described in the Privacy Policy. You may disable optional non-local AI features at any time in your account settings.

8.3 AI Act compliance

We comply with Regulation (EU) 2024/1689 (AI Act) obligations applicable to general-purpose AI systems used within the Service. Where required, we disclose the providers of any third-party foundation models we use.

9. Privacy and data protection

Your privacy is fundamental to Writano. Our handling of personal data is governed by our Privacy Policy (available at writano.com/privacy), which forms part of these Terms.

Key points:

Lawful basis: primarily contract performance (Article 6(1)(b) GDPR) for account and Service operation; consent for optional non-essential features
Data storage: EU-only by default, on servers in Germany and Finland
Subprocessors: listed in the Privacy Policy
User rights: access, rectification, erasure, portability, restriction, and objection under Articles 15-22 GDPR. Requests to privacy@writano.com.
Data Protection Officer: Atomira has not appointed a formal DPO (not legally required at current scale). General data-protection queries: privacy@writano.com.

10. Suspension and termination

10.1 By you

You may terminate your account at any time from account settings. Termination takes effect at the end of the then-current billing period (for subscriptions) or immediately (for free accounts).

10.2 By us

We may suspend or terminate your account if:

You breach these Terms, including the Acceptable Use section
We are required to do so by law or court order
You fail to pay applicable fees
We discontinue the Service or a feature in question (with reasonable notice and refund of unused portions of any pre-paid subscription period)

10.3 Effect of termination

On termination, your right to access the Service ends. We will retain your Content for 30 days to allow you to export it, after which we may delete it from our active systems (residual backup copies are deleted on our standard backup cycle, typically within 90 days). You can export your Content at any time before this period ends via the export functions in the Service.

11. Disclaimer of warranties

To the maximum extent permitted by applicable law, the Service is provided “as is” and “as available” without warranties of any kind, whether express, implied, or statutory, including but not limited to warranties of merchantability, fitness for a particular purpose, accuracy, or non-infringement.

We do not warrant that the Service will be uninterrupted, error-free, secure, or that any defect will be corrected. We do not warrant that AI features will produce accurate, complete, or non-infringing outputs.

The mandatory consumer protections of Spanish and EU law remain unaffected by this clause to the extent they apply.

12. Limitation of liability

To the maximum extent permitted by applicable law:

12.1 Excluded damages

In no event shall Atomira, its directors, employees, agents, or affiliates be liable for:

Indirect, incidental, special, consequential, exemplary, or punitive damages
Loss of profits, revenue, business opportunity, or anticipated savings
Loss of data, where data export was reasonably available to you
Loss of goodwill or reputation
Damages resulting from third-party actions outside our reasonable control

This exclusion applies regardless of the legal theory of liability (contract, tort, statute, or otherwise) and even if Atomira has been advised of the possibility of such damages.

12.2 Aggregate cap

Atomira’s total aggregate liability arising out of or relating to these Terms or the Service shall not exceed the greater of:

(a) the total amount you have paid to Atomira for the Service in the twelve (12) months preceding the event giving rise to the liability, or
(b) one hundred euros (€100)

12.3 Mandatory exceptions

Nothing in this section limits or excludes liability that cannot be limited or excluded under applicable law, including:

Liability for death or personal injury caused by Atomira’s negligence
Liability for fraud or fraudulent misrepresentation
Mandatory consumer rights of EU residents under EU and Spanish consumer law

13. Indemnification

You agree to indemnify, defend, and hold harmless Atomira, its directors, employees, and affiliates from any claims, damages, liabilities, costs, and expenses (including reasonable legal fees) arising from:

Your breach of these Terms
Your violation of any law or third-party right
Your Content infringing or misappropriating third-party rights
Your misuse of the Service

This indemnification obligation survives termination of your account and these Terms.

14. Changes to the Service or these Terms

14.1 Changes to the Service

We may modify, suspend, or discontinue features of the Service at any time. For material reductions to paid-tier functionality, we will provide reasonable advance notice and, where appropriate, a pro-rata refund of unused subscription periods.

14.2 Changes to these Terms

We may update these Terms from time to time. Material changes will be notified to you by email (to the address on your account) and posted at writano.com/terms with at least 30 days advance notice before they take effect. Continued use of the Service after that date constitutes acceptance of the updated Terms. If you do not accept the changes, you may terminate your account and request a pro-rata refund of any pre-paid period.

15. EU consumer rights

If you are a consumer resident in the EU, certain mandatory rights apply that override any inconsistent provisions of these Terms:

15.1 Right of withdrawal (14-day cooling-off period)

You have a 14-day right of withdrawal from any contract with us, starting the day after the contract is concluded, in accordance with Spanish consumer law (LGDCU, Articles 102-108) and Directive 2011/83/EU.

Important — waiver of withdrawal right for digital content: When you purchase a Subscription, a Founders’ Tier, a storage add-on, or any other paid offer that gives you immediate access to the Service, you will be asked to expressly consent to immediate provision and to acknowledge that you lose your right of withdrawal once the Service has begun (Article 103.m LGDCU). If you do not provide this consent, your withdrawal right is preserved but your access to the Service will be delayed until the cooling-off period ends.

15.2 Online dispute resolution

EU consumers may use the European Commission’s Online Dispute Resolution platform: https://ec.europa.eu/consumers/odr. Our contact email for ODR: legal@writano.com.

15.3 Statutory guarantees

For paid subscriptions, your statutory rights under Spanish consumer law (LGDCU) and Directive (EU) 2019/770 on digital content remain in effect.

16. Governing law and jurisdiction

16.1 Governing law

These Terms are governed by the laws of Spain, without regard to its conflict-of-laws provisions.

16.2 Jurisdiction

Any dispute arising out of or in connection with these Terms shall be submitted to the exclusive jurisdiction of the courts of Barcelona, Spain, except where mandatory consumer-protection law grants a consumer the right to bring proceedings in the courts of their habitual residence (in which case those courts also have jurisdiction).

16.3 Statute of limitations

Any claim arising out of these Terms must be brought within the limitation period prescribed by Spanish law.

17. General

17.1 Entire agreement

These Terms, together with our Privacy Policy, Refund Policy, and any other documents incorporated by reference, constitute the entire agreement between you and Atomira regarding the Service and supersede all prior agreements.

17.2 Severability

If any provision of these Terms is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

17.3 No waiver

A failure or delay by us to enforce any right under these Terms does not constitute a waiver of that right.

17.4 Assignment

You may not assign or transfer your rights under these Terms without our written consent. We may assign our rights under these Terms to any successor entity in connection with a corporate reorganization, merger, or sale of substantially all assets.

17.5 Force majeure

Neither party is liable for failure or delay in performance caused by circumstances beyond its reasonable control, including natural disasters, war, terrorism, civil unrest, governmental action, labour disputes, or failure of telecommunications or third-party infrastructure.

17.6 Notices

Notices to Atomira: hello@writano.com or by post to the registered office above. Notices to you: to the email address associated with your Account.

17.7 Language

These Terms are provided in English. Where translations are provided for convenience, the English version prevails in case of conflict, except where Spanish consumer law mandates the Spanish version for Spanish-resident consumers.

18. Contact

Atomira Technologies, S.L. CIF B27662717 C/ Lepant 270, Bajos, 08013 Barcelona, Spain

Document history

Version	Date	Change
1.0	2026-08-25	Initial public release.

Questions about these Terms? Email legal@writano.com.